Objective

To provide expertise and services on human resources management and administrative matters.

Functions

• To provide advice on administrative and human resources matters;
• To provide strategic inputs on Administration and Human Resources Management issues such as recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and welfare;
• To ensure optimal, efficient and effective management and utilization of human resources in the Ministry;
• To collect, analyse, store and disseminate data and information related to human resource development plans;
• To provide a link between the Ministry and the President’s Office Public Service Management on operationalization of the Public Service Management and Employment Policy and relevant Public Service Acts;
• To provide data support and up-date records on various human resources information;
• To provide all management services and organization development;
• To conduct periodic staff audit and advise accordingly;
• To process terminal benefits and leave;
• Coordinate and liaise with PMORALG and the Commissioner of Education on teachers requirements to determine supply and demand for teachers in schools each year and advise accordingly; and
• To coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms.

This Division will be led by a Director and will have three (3) Sections as follows:-

• Administration Section;
• Human Resources Management Section; and
• Human Resource Management Section-Institutions Section.

Administration Section

This Section will perform the following activities:-

• Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;
• Facilitate employee relations and welfare including health, safety, sports and culture;
• Provide registry, postage, messengerial and courier services; and manage office records;
• Handle all protocol matters;
• Facilitate provision of security services, transport and general utilities;
• Facilitate general custodian services to include maintenance of office equipment, buildings and grounds;
• Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices;
• Coordinate and implement programmes on diversity issues including those on gender, disability and HIV/AIDS;
• Be the Ministry’s Gender Focal Point;
• Coordinate implementation of Public Private Partnership Policies and legislation and private sector participation in the Ministry;
• Coordinate the preparation and implementation of the Wage Bill and Recurrent Budget for the ministry;
• Coordinate implementation of Business Process Improvement in the Ministry;
• Advise on organizational efficiency of the Ministry; and
• Coordinate implementation of Client Service Charter in the Ministry.

This Section will be led by an Assistant Director.

Human Resources Management Section

This Section will perform the following activities:-

• Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Ministry;
• Carry out human resources planning to determine supply and demand for professionals under the Ministry;
• Administer salaries and manage payroll;
• Coordinate the implementation of Open Performance Review and Appraisal System (OPRAS);
• Advise and oversee employee’s benefits (pension, allowances etc) and entitlements;
• Prepare Annual Personnel Emolument Estimates;
• Oversee services related to separation from the service (retirement, resignation, etc);
• Prepare and facilitate implementation of succession plans;
• Facilitate orientation/induction programs for new entrants in the service;
• Carry out staff training needs assessment for the Ministry and prepare training and capacity building plan, programs and budget;
• Facilitate Human Resource training and career development (professional development, performance improvement, pre-retirement, part-time, and overseas) for the Ministry;
• Facilitate human resource development (training, coaching, mentoring, and job rotation);
• Carry out impact assessment of the staff training programs and prepare assessment reports;
• Initiate and co-ordinate in-house courses and on the job training;
• Provide information, clarifications and briefings on human resources and training matters; and
• Serve as a Secretariat support to the Appointment Committee; and Training and Professional Development Committee

This Section will be led by an Assistant Director.

Human Resource Management Section-Institutions Section

This Section will perform the following activities:-

• Oversee staff recruitments, promotions and transfers for Institutions under the Ministry, Teachers’ Training Colleges and Folk Development Colleges;
• Carry out human resources planning to determine supply and demand for staff in Teachers’ Training Colleges and Folk Development Colleges;
• Coordinate the implementation of Open Performance Review and Appraisal System (OPRAS) in Teachers’ Training Colleges and Folk Development Colleges;
• Process and update records of various leaves in Teachers’ Training Colleges and Folk Development Colleges;
• Advise and oversee employee’s benefits (pension, allowances etc) and entitlements in Teachers’ Training Colleges and Folk Development Colleges;
• Prepare Annual Personnel Emolument Estimates for Teachers’ Training Colleges and Folk Development Colleges;
• Oversee services related to separation from the service (retirement, resignation, etc) for Teachers’ Training Colleges and Folk Development Colleges.
• Prepare and facilitate implementation of succession plans for Teachers’ Training Colleges and Folk Development Colleges;
• Carry out staff training needs assessment for Teachers’ Training Colleges and Folk Development Colleges and prepare training and capacity building plan, programs and budget;
• Monitor and evaluate implementation of training programs and prepare training reports for Teachers ‘Training Colleges and Folk Development Colleges;
• Maintain and enforce work ethics and discipline within the Section and ensure attainment of work targets related to various assignments in the Section;
• Facilitate Renewal of Employment Contracts for Academic staff after compulsory retirement; and
• Facilitate appointments of Chairmen and members of various Boards/Councils/ Commissions of Institutions under the Ministry.

This Section will be led by an Assistant Director.