PROCEDURES FOR THE ESTABLISHMENT AND REGISTRATION OF SCHOOLS AND TEACHERS
Several stages are involved in establishment and registering a school. The details are provided for in the guideline for the registration of schools namely “Mwongozo wa Usajili wa Shule(1982)”. The stages are summarized as follows:
[accordion] [acc_item title="STAGE ONE: Permission to build a School by the Ministry"]
Application in writing is made by a client to the Commissioner of Education under the flying seal of District Executive Director and the Regional Administrative Secretary requesting a permit to build a School. The request letter should have the following attachments:-
If there is a need of using the name of saint the permission should be submitted from the recognized religious leaders.
[/acc_item] [acc_item title="STAGE TWO: Approval of Owner and Manager of a School"]
This stage is only for schools which have already completed stage one and entails the following:
Application by client is made inform No.RS.6 and RS.7 to the Ministry seeking for the approval of owner of school and manager of school respectively.This is done after all the necessary buildings and infrastructure has completed to atleast 75 percent and above. The buildings are classrooms, Administration block/offices, library, students’ toilets and staff toilets, hall and laboratories. The forms dully filled and recommended by the Regional and District Authorities should be accompanied by the following reports:-
• The Ministry approves the owner and manager of school by issuing a written notice to the respective persons.
[/acc_item] [acc_item title="STAGE THREE: Registration of a School"]
The stage is only for schools that have already completed stages one and two:
Local Authorities are delegated authority to register Government pre primary, primary school and Adult education centers. The Ministry is however notified of the particulars of the registered Schools.
Registration of International Schools
The Ministry does not register International Schools but recognizes schools that have been approved by any of the institutions that register International schools like the European Council for International Schools (ECIS) or Association of International Schools in Africa (AISA). Both institutions have set criteria for assessing schools or organizations needs to register with them and membership is awarded only when the registration criteria are met with the applicants.
• The schools must first be registered by the Ministry as a normal school,
• The Owners should submit to the Ministry are quest seeking permit to apply to become international School.
• If permission is granted the school in question proceeds with application modalities with one of the institutions registering international schools.
• Once a school is registered as international, owner notifies the Ministry in writing providing relevant copies of evidence for the said registration.
Registration of Religious schools/institutions
Any religious institution/organization wishing to establish the religious school/institutions must first follow the three stages mentioned earlier on but will be required to fill in form No.RS.9 instead of form No.Rs8.
NOTE: Any violation of the Act in this regard is punishable as spelt in Part VIII of the general provision of the Education Act no. 25 of 1978 section 59.
Who is involved in the Process of Registration of Schools?
have a collective central role to play in certifying the preparedness of the client to establish a school and the safety and health of the learning environment. Reports from these officials help the District Councils/Municipals to access and make requisite recommendations as they forward the requests for ownership and management of schools or hiring teachers to the relevant Regional Education Officers.The reports also help the Ministry to make informed decision on client’s request.
provide initial official information and the need for the service in their locality and certify whether or not the owner of schools is the legal owner of the land where the school is to be built.
receives a request from owner of schools for the purpose of its registration.The Zonal Chief Inspector of Schools carries out an inspection to access the capacity of the management and administration of the school to effectively implement
oversee all developmental issues of the areas under their jurisdiction. They have a direct role of making decisions on the type of programs to be run their areas and meet some of their running and administrative costs such as for the construction of primary schools and Community day secondary schools. They play a leading advocacy role to the communities towards developing the education sector. They feature well during the process of approval of management and ownership of schools and registration of schools
During the process of approval of management and ownership of schools and registration of schools, the Chief Education Officer approves manager of a school and the registration of schools and licensed teachers while the Minister approves owner of school.
[/acc_item] [acc_item title="Registration of Teachers"]
Registration of teachers is done in accordance with The Education Act no. 25 of 1978 part VI, The Education amendment Act no. 10 of 1995 and The Education Regulations 2002.
Three categories of personnel for teaching are registered:
Untrained teachers and trained teachers of foreign origin
[/acc_item] [acc_item title="Guideline for registration of schools 1982 “Mwongozo wa Usajili wa Shule 1982” "]
A guideline is available on request to the ministry for registration of schools. The guideline translates The Education Act and regulations into usable instruments for enforcing the said parts of the Education Act.
Some common features of the stated guideline (and their revised versions in brackets) include: