Ministry of Education and Culture:::::

EDUCATION DEPARTMENTS -- SCHOOL INSPECTORATE

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POWERS, ROLES AND RESPONSIBILITIES:::

POWERS OF A SCHOOL INSPECTOR

Powers of an Inspector of Schools have been stipulated in the Education Act No. 25 of 1978 section 42 as elaborated as follows: closure monitaring of schools as well as horizonatal feedback machanisms of school inspector and education agencies, managers, and administrators at zonal regional and district level. While exercising such powers, the following Inspectors’ Professional code of conduct must be adhered to:

The inspector should:

Appreciate that each child is a person deserving the greatest respect.
Act in the best interest of the pupils at the school.
Be a good example at all times to pupils, teachers and parents.
Respect the school authority.
Be open minded and just in dealing with different schools heads, teachers and other stakeholders.
Appreciate the difficult conditions in which some school staff have to work.
Be competent in effective counseling of teachers when required.
Communicate clearly and friendly.
Be at all times affirming and encouraging teachers.
Respect the confidentiality of information received during the inspection.
Carry out his or her work with professionalism, integrity and courtesy.
Evaluate the activities and fairly about the school.
Appear in decent attire:

Men - suit or a short/long sleeved shirt with a neck-tie

Women - suit or any decent dress.

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ROLES OF SCHOOL INSPECTORS

The general function of school inspectors is to ensure adherence to set policy, laws, regulations and standards of education in the school system of Tanzania. In order to achieve this, school inspectors are required to carry out the following specific function:

To inspect all schools and write reports with a purpose of advising the Commissioner on matters which require decision making for improvement.

To inspect, educate and advise owners, managers, school boards/committees and teachers on good implementation of schools development plans.

To initiate and conduct educational research and disseminate the information for the purpose of improving teaching standards in schools.

To act a link between the school, other institutions and the Ministry.

To take part in book writing, book review and production of handouts and articles for various academic subjects.

To pursue personal professional and academic development

To conduct in-service training for teachers.

Carry out supervisory visits to improve the quality of teaching in schools.

ROLES AND FUCTIONS OF SCHOOL INSPECTORS AT DIFFERENT LEVELS

MINISTRY HEADQUARETERS

Chief inspector of Schools (CIS)

Duties and Responsibilities:

To ensure adherence to set policy, laws, regulations and standards of education in the school system of Tanzania.

To advise the Commissioner for Education on matters pertaining to school inspection.

To approve guidelines on inspection and inspection targets for schools and colleges

To recommend strategies for improving the quality of education

To recommend follow up action in school inspection reports.

To approve guidelines for the evaluation of instructional materials intended for use in schools and colleges.

To recommend changes and enforcement/implementation strategies for educational laws and regulations.

To recommend guidelines and strategies for the implementation of education policy, plans laws and regulations.

To approve the recruitment, training, and deployment of school inspectors.

To approve guidelines for the management and administration of zonal and district offices of school inspection.

To recommend guidelines for budget preparation, expenditure control, financial and material resources allocation to school inspectors

To prepare and submit quarterly and annual evaluation reports for the inspectorate

To ensure the preparation and management of appropriate plans and budget for the department

To facilitate and chair Zonal Chief Inspectors of Schools meetings.

To facilitate the School Inspectors’ Annual Meeting.

To visit schools, colleges, districts and zones.

To complete the departmental staff annual confidential reports

To accomplish any other tasks as may be assigned by the Commissioner for Education.

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Management Section

Duties and Responsibilities:

To oversee and ensure the recruitment, training and employment of inspectors, their resource allocation and support services for effective inspection of schools.

To co-ordinate, review and recommend guidelines and strategies for the implementation of policy, plans, laws, and regulations related to school inspection.

To recommend the recruitment, training and deployment of school inspectors.

To recommend guidelines and plans for the professional development of school inspectors.

To recommend guidelines for the inspection of schools and colleges.

To co-ordinate guidelines for the management and administration of zonal/district school inspectorate offices.

To recommend guidelines for budget preparation, expenditure control and allocation of financial and material resources to school inspectors.

To co-ordinate the preparation and recommend an appropriate plan and budget for the department.

To accomplish any other tasks as may be assigned by the Chief Inspector of Schools.

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Basic Education Section

Duties and Responsibilities;

To ensure effective inspection of basic education institutions and their adherence to set policy, aims, objectives and standards of education.

To recommend guidelines on inspection and inspection targets for basic education institution.

To recommend strategies for improving the quality of basic education.

To review and make recommendations on summary inspection reports and follow – up actions on basic education institutions.

To monitor adherence to set guidelines on instructional materials intended for use in basic education institutions and make appropriate recommendations.

To recommend guidelines for the evaluation of instructional materials intended for use in basic education institutions.

To recommend lists of instructional materials intended for use in basic education institutions.

To monitor adherence to set laws, regulations and directives related to basic education and make appropriate recommendations.

To accomplish any other tasks as may be assigned by the Chief Inspector of Schools.

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Secondary Education Section

Duties and Responsibilities:

To ensure effective inspection of secondary schools and their adherence to set policy, aims, objectives and standards of education.

To recommend guidelines on inspection and inspection targets for secondary schools.

To recommend strategies for improving the quality of secondary education.

To ensure preparation of high quality summary reports on inspection of secondary schools.

To monitor the implementation of school inspectors’ recommendations of secondary schools.

To monitor adherence to set guidelines on instructional materials intended for use in secondary schools.

To recommend guidelines for the evaluation of instructional materials intended for use in secondary schools.

To monitor adherence to set laws, regulations, circulars, and directives related to secondary education and make appropriate recommendations.

To accomplish any other tasks as may be assigned by the Chief Inspector of Schools.

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Teacher Education Section

Duties and Responsibilities

To ensure effective inspection of teacher training colleges and their adherence to set policy, aims, objectives and standards of education.

To recommend guidelines on inspection targets for teacher training colleges.

To recommend strategies for improving the quality of teacher education.

To ensure preparation of high quality summary reports on inspection of teacher training colleges.

To monitor the implementation of school inspectors’ recommendations on teacher education.

To monitor adherence to set laws, regulations, circulars and directives related to education and make appropriate recommendations

Recommend guidelines for the evaluation of instructional material intended for use in teacher training colleges.

To accomplish any other tasks as may be assigned by the Chief Inspector of Schools.

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SCHOOL INSPECTORATE AT ZONAL LEVEL

Zonal Chief Inspector of Schools.

Duties and Responsibilities

To ensure adherence to set policy, laws, regulations and standards of education in the zone in accordance to the school system of Tanzania.
To ensure the preparation and implementation of appropriate plans on matters pertaining to school inspection in the zone and districts.
To prepare and submit inspection reports.
To prepare and submit subject reports.
To recommend and approve guidelines for the evaluation of instructional material intended for the inspectorate in the zone.
To ensure preparation an implementation of appropriate action plans in the zone.
To budget, manage and control public funds in the zone
To ensure preparation of high quality summary reports on inspection of schools/colleges in the zone.
To recommend lists of instructional materials intended for use in schools and colleges
To be a link between the ministry, districts and other institutions
To facilitate and chair District School Inspectors’ meetings.
To complete the zonal staff annual confidential reports
To recommend strategies for improving the quality of education in the zone.
To prepare seniority list for the zone.
To organize professional seminars and meetings at national, zonal and district level
To visit schools, colleges and districts.
To accomplish any other tasks as may be assigned by the Chief Inspector of Schools.

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Deputy Zonal Chief Inspector of Schools

Duties and Responsibilities:

To perform the roles of the Zonal Chief Inspector of Schools in his/her absence.

To prepare zonal seniority list and co-ordinate staff leave.

To prepare monthly, quarterly, mid-year and annual inspection reports.

To chair supporting staff meetings.

To-ordinate programmes of activities for all sections in the zone.

To prepare a budget for the zone.

To accomplish any other tasks as may be assigned by the Zonal Chief Inspector of Schools.

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Basic Education Section

Duties and Responsibilities

To ensure effective inspection of basic education institutions and their adherence to set policy , aims, objectives and standards of education.
To co-ordinate action plans of basic education inspection of all districts in the zone
To read and raise issues from inspection reports of basic education and hence advise on follow-up activities
To review and make recommendations on inspection reports and follow up actions on basic education institutions.
To review and make recommendations on summary of basic education inspection reports
Prepare monthly, quarterly, mid year an d annual basic education inspection reports.
To participate in seminars, workshops and conferences.
To visit district inspectorate offices and inspect basic education institutions.
To co-ordinate basic education statistics and analyse national examination results.
To accomplish any other tasks assigned by the Zonal Chief Inspector of Schools.

Secondary and Teacher Education Sections

Duties and Responsibilities

To ensure effective inspection of secondary schools and teacher training colleges and their adherence to set policy, aims, objectives and standards of education.

To write progress reports on every subject taught in secondary schools and teacher training colleges.

To prepare and implement action plans of their sections.

To compile secondary and teacher education statistics

To prepare monthly, quarterly, mid-year and annual progress reports concerning secondary and teacher education in the zone.

To prepare annual budget of secondary and teacher education sections to be incorporated in the budget for the zone.

To conduct and analyse surveys and other educational researches.

To analyse national examination results concerning secondary schools and teacher training colleges.

To review books intended for use in secondary schools and teacher training colleges

To organize and participate in seminars, workshops and conferences concerning secondary and teacher education.

To organize, recommend and facilitate in-service training for secondary school teachers and tutors in teacher training colleges

To accomplish any other tasks assigned to them by the Zonal Chief Inspector of Schools.

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SCHOOL INSPECTORATE AT DISTRICT LEVEL

District Chief Inspector of Schools

Duties and Responsibilities:

To ensure adherence to set policy, laws, regulations and standards of education in the district in accordance to the school system of Tanzania.

To ensure effective inspection of basic education institutions and their adherence to set policy, aims, objectives and standards of education.

To ensure preparation and implementation of appropriate plans on matters pertaining to school inspection in the district.

To prepare and submit subject reports.

To recommend and approve guidelines for evaluation of instructional material intended for use in basic education institutions.

To prepare and submit to the zonal office monthly, quarterly, mid-year and annual implementation reports for the inspectorate in the district.

To ensure preparation and management of an appropriate action plan.

To ensure preparation and submission of high quality reports on inspection of basic education institutions in the district.

To collect and analyse basic education statistics in the district.

To budget, manage and control public funds in the district.

To participate in educational seminars, workshops and conferences.

To recommend and facilitate in-service training for basic education teachers.

To facilitate and chair meetings for school inspectors and supporting staff at the district.

To complete the district staff annual confidential reports.
To recommend strategies for improving the quality of education in the district.

To prepare seniority list for the district.

To visit schools and colleges in the district.

To liase with other district, regional and zonal authorities in accomplishing his/her duties and responsibilities.

To accomplish any other tasks assigned by the Zonal Chief Inspector of Schools.

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District School Inspectors

Duties and Responsibilities:

To perform the roles of the District Chief Inspector of Schools in his/her absence.

To prepare and submit inspection reports.

To prepare and submit monthly, quarterly, mid-year and annual implementation reports for the inspectorate in the district.

To prepare and implement action plans.

To review books intended for use in basic education institutions.

To participate in educational seminars, workshops and conferences.

To recommend lists of instructional materials intended for use in basic education institution

To accomplish any other tasks as may be assigned by the District Chief Inspector of Schools

District School Inspectors

Duties and Responsibilities:

To ensure effective inspection of basic education institutions and their adherence to national set policy, aims, objectives and standards of education.

To write progress reports on every subject taught in basic education institutions and send them to all stakeholders concerned.

To prepare monthly, quarterly, mid-year and annual implementation reports concerning basic education.

To collect and analyse basic education statistics in the district.

To participate in educational seminars, workshops and conferences.

To recommend and facilitate in-service training for basic education teachers.

To review books intended for use in basic education institutions

To recommend lists of instructional material intended for use in basic education institutions.

To analyse both internal and external school examination results concerning primary schools

To accomplish any other tasks assigned by the District Chief Inspector of Schools.

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