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Administration and Human Resources Management

  • Objective

    To provide expertise and services on human resources management and administrative matters.

    Functions

    • To advice the Permanent Secretary on administrative and human resources matters;
    • To provide strategic inputs on Administration and Human Resources Management issues such as recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and welfare;
    • To ensure optimal, efficient and effective management and utilization of human resources in the Ministry;
    • To collect, analyse, store and disseminate data and information related to human resource development plans;
    • To provide a link between the Ministry and the President’s Office Public Service Management on operationalization of the Public Service Management and Employment Policy and relevant Public Service Acts;
    • To provide data support and up-date records on various human resources information;
    • To provide all management services and organization development;
    • To conduct periodic staff audit and advise accordingly;
    • To process terminal benefits and leave;
    • Coordinate and liaise with PMORALG and the Commissioner of Education on teachers requirements to determine supply and demand for teachers in schools each year and advise accordingly; and
    • To coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms.

    This Division is led by a Director and comprises the following Sections:-

    • Administration; and
    • Human Resources Management. 

  • Administration Section

    To ensure sustainable and results oriented administration in the ministry.

    This Section performs the following activities:-

    • Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;
    • Facilitate employee relations and welfare including health, safety, sports and culture;
    • Provide registry, postage, messengerial and courier services; and manage office records;
    • Handle all protocol matters;
    • Facilitate provision of security services, transport and general utilities;
    • Facilitate general custodian services to include maintenance of office equipment, buildings and grounds;
    • Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices;
    • Coordinate and implement programmes on diversity issues including those on gender, disability and HIV/AIDS;
    • Be the Ministry’s Gender Focal Point;
    • Coordinate implementation of Public Private Partnership Policies and legislation and private sector participation in the Ministry;
    • Coordinate the preparation and implementation of the Wage Bill and Recurrent Budget for the ministry;
    • Coordinate implementation of Business Process Improvement in the Ministry;
    • Advise on organizational efficiency of the Ministry; and
    • Coordinate implementation of Client Service Charter in the Ministry.

    This Section is led by an Assistant Director.       

     

  • Human Resources Management Section

    This Section performs the following activities:-

    • Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Ministry;
    • Carry out human resources planning to determine supply and demand for professionals under the Ministry and its institution;
    • Administer salaries and process payrolls;
    • Coordinate the implementation of Open Performance Review and Appraisal System (OPRAS);
    • Process and update records of various leaves;
    • Advise and oversee employee’s benefits (pension, allowances etc) and entitlements;
    • Prepare Annual Personnel Emolument Estimates;
    • Oversee services related to separation from the service (retirement, resignation, etc);
    • Prepare and facilitate implementation of succession plans;
    • Facilitate orientation/induction programs for new entrants in the service;
    • Carry out staff training needs assessment for the Ministry and prepare training and capacity building plan, programs and budget;
    • Facilitate Human Resource training and career development (professional development, performance improvement, pre-retirement, part-time, and overseas) for the Ministry;
    • Facilitate human resource development (training, coaching, mentoring, and job rotation);
    • Monitor and evaluate implementation of institutional training programs; and prepare training reports;
    • Carry out impact assessment of the staff training programs and prepare assessment reports;
    • Carry out assessment of professional requirements for the institution; develop and implement staff development plans;
    • Initiate and co-ordinate in-house courses and on the job training;
    • Maintain training records;
    • Maintain and enforce work ethics and discipline within the Section and ensure attainment of work targets related to various assignments in the Section; and
    • Provide information, clarifications and briefings on human resources and training matters; and
    • Serve as a Secretariat support to the Appointment Committee; and Training and Professional Development Committee to be formed in the Ministry.

    This Section is led by an Assistant Director.

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